How to Define and Use Everdo Areas Effectively- Everdo

Dec. 15, 2020

When following Getting Things Done, you will eventually have hundreds of actions and dozens of projects. It is often the case that these items can be split into groups in such a way that each group can be worked on separately. This approach can reduce the number of simultaneous projects and actions that you need to deal with. This in turn makes your GTD system better organized and easier to use.

This is a companion discussion topic for the original entry at

Reading your article made me realize I’m using too many area tags. I’m using these as Areas of responsibility - but the truth is I keep ‘All areas’ selected for majority of the time.

I have to say, I like these articles you have started to post lately, very insightful!

I had done the same thing (made them as areas of focus) and just always used “All Areas” - so thank you for the blog post :+1:

But… If I understand your reasoning here, why shouldn’t “Areas” in Everdo just be named “Contexts” which seems to be what they are in the GTD terminology?

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I like that idea, this also would enable us to quickly change the context with the keyboard short cuts.

If you think context == area, you can simply put @ into your areas to get both types of behavior with the same tag. I do this for most areas.

I view contexts as more granular in general. However in many cases it makes sense to have a context equal to an area.

I use areas as areas of focus… It’s the best implementation for me. Just using to filter actions and projects during the weekly review to be sure that i’m aligned on my purposes for every area of my life.

Hi, long time toodledo user here 13Y, looking to switch to something else since that is all but dead
I can see areas equivalent to folders, having a bit of difficulty managing/switching on free account on android, but can on mac (besides the point).
If I had areas called home and acquire (things I buy or need to get somehow) and I have a project in area home.
That project is called “range hood project” and it has a number of sub tasks. Can any of the sub tasks be in different areas? example I need to buy some tape, screws and a saw (3 discreet tasks) and they are of area (folder) = acquire.
If that is possible, will I also be able to view them (and all the sub tasks of range hood project), when filtered by area = home?
I’m also aware of tags and contexts (places, home, car, office, doctor, internet , supermarket etc)

Tasks inside a project inherit the areas you assign to the project itself.
You have different options:

1- Give ‘Range hood project’ the area acquire.
All subtasks inside this project will automatically get the acquire area. If you want to use a ‘home’ area for one of the subtasks only, you can - but that subtask will then have both areas assigned to it and show up in both area views.
The project itself and rest of the tasks will only show under acquire.

2- Have no area assigned to the project
In this case you can assign the area you want to the subtasks and they won’t inherit one from the project. Subtasks will show under their area only. Project won’t show under any area.

3- Give the project both the acquire and home areas. All subtasks will inherit and show under both areas.

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